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Senior Marketing Coordinator

Hatch is hiring a Senior Marketing Coordinator with strong writing, communication, graphic design, organizational, and time-management skills to support marketing efforts, working out of the New York City office. The Senior Marketing Coordinator provides firm-wide assistance with proposals and qualifications packages, marketing communications, information management, research, and interfacing directly with technical staff. The ideal candidate will have excellent writing skills, desktop publishing expertise using the Microsoft Office suite, Adobe InDesign and Photoshop, and be a detail oriented, self-starter who can handle multiple deadlines.


Duties and Responsibilities:


Proposal Development


  • Coordinate and manage the development of proposals and statements of qualifications and support major proposal pursuits, which includes working with Project/Proposal Managers and the project team to gather appropriate material/information needed to meet the requirements of the RFP, assembling and packaging proposals/documents from inception through final product, working with graphics support and/or administrative personnel to facilitate any work needing completing and contacting sub-consultants and/or teaming partners to assure all information is accurately provided;
  • Ensure all materials meet the requirements of the client;

Content Development


  • Author, edit and synthesize content for various print materials including, but not limited to, proposals, resumes, project descriptions, boilerplate materials, brochures, flyers, newsletters and internal communiques;
  • Author, edit and synthesize content for various digital materials including, but not limited to, web pages, social media profiles and posts;
  • Coordinate potential business opportunities for Hatch’s New York City office through regularly monitoring procurement websites and client websites, updating resumes, project descriptions and boilerplate materials, maintaining mailing list contacts and online pre-quals and certifications for key and new clients and conducting CRM maintenance;

Misc. Marketing Tasks


  • Coordinate potential business opportunities for Hatch’s New York City office through regularly monitoring procurement websites and client websites, updating resumes, project descriptions and boilerplate materials, maintaining mailing list contacts and online pre-quals and certifications for key and new clients and conducting CRM maintenance;
  • Prepare or assist in the preparation of materials for client presentations, including, but not limited to large-format presentation boards, PowerPoint presentations, and handouts;
  • Assist with conferences, trade shows, events, etc., which may include, but is not limited to, development of exhibit or event materials, shipping of display booth and accessories, and coordination of materials, display booth and event;

Qualifications and Experience:


  • Bachelor’s degree in Marketing, Communication, English, or Journalism or related field;
  • A minimum 7 years of relevant experience in marketing of technical engineering, architectural or planning services;
  • Proposal development experience for local, state and federal public agencies;
  • Expert level proficiency in the MS Office suite, Adobe InDesign and Photoshop;
  • Must have excellent writing skills;
  • Familiarity with procurement websites and online procurement publications such as Onvia, New York City Record Online, New York State Contract Reporter, etc. a plus;
  • Strong written communication skills with an ability to write for a variety of print and digital media, including technical proposals and publications, social media platforms, client communications, etc.;
  • Superb attention to detail and a keen eye for editing;
  • Strong graphic design skills;
  • Excellent verbal communication skills with an ability to facilitate, influence and negotiate;
  • Ability to work independently;
  • Ability to participate in and/or lead within a team environment that may include diverse personalities across various geographical regions;
  • Superior time management skills and the ability to work under pressure and manage multiple assignments concurrently;
  • Ability to re-prioritize work based on changing needs and deadlines.
New York, NY
Full Time
Hazen and Sawyer
Proposal Coordinator

At Hazen, our primary focus is on planning, designing, and overseeing construction of environmental infrastructure – water, wastewater, and stormwater management. Hazen seeks a positive, highly motivated, and creative marketing communications professional to work with a team of engineers, scientists and proposal coordinators to develop best-in-class business proposals and presentations.


Our ideal candidate will be an energetic self-starter who enjoys working in a fast-paced, team environment. They will have a bachelor’s degree and five or more years’ experience within the A/E/C industry and possess outstanding written, presentation, organization, time management, and communication skills.



  • Manage and develop proposals through the opportunity life cycle: from draft RFP release to post-proposal submission. Facilitate the writing, editing, and tailoring of proposals to produce compliant and compelling content with easy-to-read narratives.
  • Maintain marketing metrics, including CRM databases, and track RFPs for all offices in the Northeast region
  • Maintain marketing collateral and implement process improvements to increase efficiency and quality of proposals.



  • Proficiency in Adobe Creative Suite/InDesign software and Deltek




New York, NY
Full Time
Perkins Eastman
Digital Asset Coordinator

Perkins Eastman is a global architecture and design firm guided by the belief that design can have a positive and lasting impact on people’s lives. With more than 1,000 employees in 17 locations around the world, we collaborate seamlessly across borders, barriers, and disciplines to connect people and ideas. Whether conceiving of new healthcare models, reviving a local landmark as a boutique hotel, or helping communities become more resilient, we are united in a dedication to progressive and inventive design that enhances the human experience. If everything is design, everything we do is HUMAN BY DESIGN.




Perkins Eastman is seeking an energetic person who is passionate about design and photography to assist in building, curating, and archiving the digital assets for our global design firm. This person would work with both the marketing and communications teams to organize the firm’s assets and maintain consistency across all offices.


Job Responsibilities:

· Digital Asset Coordinator reports to the Photography Manager.

· Asset Management Database:

o Work with Photography Manager (current database manager) to research and implement image database

o Survey marketing staff to develop new database features to support their workflow

o Point person for all marketing database related projects

· Asset Management

o Day-to-day management of marketing image updates

o Research, gather and upload images from all project teams to keep the marketing image database up to date

o Investigate whether outdated images are still being used

o Take the lead on organizing image libraries for incoming firm mergers

· Perkins Eastman App

o Keep the app up to date with current projects

o Work with app developer to keep the app fresh and innovative

· Website

o Assist the communications department with website updates

· Photography: Architecture and Interiors

o Assist on architectural and interiors photo shoots as necessary

o Support photography team with photo shoot coordination as necessary (prop purchasing, planning, etc)

· Photography: Headshots and Office Lifestyle

o Take headshots of staff

o Take photographs of teams working, office events, etc

o Process photographs to meet a consistent standard

· Image Processing

o Ability to help the photography team with processing and retouching

o Prepare files for delivery to publications, awards, consultants, clients, etc

· Other:

o Assisting with other communications and marketing tasks as needed



· Bachelor degree

· Minimum of 1 to 3 years’ experience in Photography or Digital Media

· Attention to detail is a must

· Image editing experience is required

· Proficient in Adobe Photoshop, Digital Asset Management and image archiving, editing experience is a plus.

· Demonstrate excellent communication, detail and organization skills

· Ability to prioritize, multi-task and troubleshoot is essential.


How to Apply:


If you would like to join a dynamic, energized, innovative and collaborative environment, where your ideas will be heard and your skills challenged, please visit our career page and apply with your cover letter, resume and/or portfolio (Adobe PDF preferred). No phone calls please.

Perkins Eastman is an affirmative action, equal opportunity employer and a participant in the U.S. Federal E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.


New York, NY
Full Time


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